Is Your Real Estate Database a Digital Junk Drawer?

Over time, real estate databases decay. But the people in them, still move.

In one of our case studies with Tom Ferry, we found that more than 50% of an agent’s contacts were missing physical addresses. Let that sink in. Half the database didn’t even have a real estate address. These are real estate agents that sell … real estate.

Even more sobering? They missed 93% of the listings that happened inside their own database.

Ninety-three percent.

Your Expensive Junk Drawer

Here’s the uncomfortable truth. Leads are expensive. PPC and portals, whatever the latest “exclusive” pipeline is, none of it is cheap. And new leads, predictably don’t convert that well. So naturally, the industry solution has been… buy more.

Meanwhile, your phone / database / spreadsheet / CRM is slowly turning into the digital version of that junk drawer in your kitchen. Batteries. Paperclips. Three mystery keys. A charger to a phone you no longer own. Halloween candy … from the Bush era.

Old Zillow leads. Realtors names. Duplicates. Top Producer data. Past clients. Sphere. Duplicates. Bad emails. Mickey Mouse. FU@gmail. More Duplicates.

They’re not dead. They’re quietly moving. Unfortunately, You are blind to their movement.

Because life keeps happening whether you follow up perfectly or not. Marriages. Divorces. Job changes. Kids. Relocations. Empty nesters. Promotions. Layoffs. Life events don’t wait for your drip campaign to improve.

WARNING

DEAR READER, MY 17YR OLD DAUGHTER HAS INSTRUCTED ME TO WARN YOU THAT THERE IS MODERATE TO SIGNIFICANT DAD HUMOR IN THE FOLLOWING PARAGRAPH.
PROCEED ACCORDINGLY.

For example – You have the right people, at the wrong address. But for the Wrights – You have no address to write. And the just married Whites, well, they separated, and are now sliced in two. Fortunately, you’ll always have the Bakers, they’ve been loafing around here with their 13 kids for decades – I’d say they’ve settled. The Hills moved. The Brooks dried up. The Cooks? Job burn out.

This is what database decay looks like. (perhaps with fewer dumb puns)

The problem isn’t the people. The problem is the signal. There’s too much static to get a good picture.

When your data is messy, incomplete, or decayed, you can’t see clearly who deserves your attention today. Everything looks roughly the same. So you default to the newest lead, because at least that “feels” fresh.

We’ve written before about how the opportunity is already sitting in your database, it’s just buried under bad data. In Turn Your Database Into Listings, we talked about the shift from chasing volume to activating what you already own.

That shift starts with a detox.

Real Estate Database Process

First clean the database. At Revaluate, we flag bad emails. identify suspicious contacts and expose missing addresses. It’s easy to show you what’s usable and what’s quietly costing you opportunities. Because bad data doesn’t just hurt marketing, it kills confidence. (ever get mail with the wrong name on it?) If you don’t trust your database, you won’t work it. If the prospects don’t trust you – you are not in the game.

Next, we layer in a clear signal. Real behavioral indicators and life event data that identify who is most likely to move. Not guesses. Not “hasn’t been touched in 90 days.” Actual movement.

And then, the good stuff. We generate the hand raises. Homeowners raising their hands to talk about the value of their home. Conversations that start with intent are better, easier conversations for realtors.

Old leads need to be cleaned, identified and activated.

Before you spend another dollar buying a strangers email address, it might be worth opening your data junk drawer and cleaning it out.

Run your FREE Real Estate Database Data Audit at revaluate.com/audit.

Bad data kills sales. But clean data? That’s leverage.